The following list of resources are various productivity articles and sites I’ve come across in the time since writing Creating Flow with OmniFocus. While it would be impossible for anyone to accommodate, or even agree with, everything others have written, it is often very helpful to examine, consider, and weigh other opinions in the process of developing our own systems for work.
I am certain to have missed several posts and writers in the community. Please do contact me if you know of a post or author or are one yourself and would like to be listed.
Latest Additions
- A “Recent Additions” Perspective
- In Case You Still Don’t Get GTD
- Outsourcing an Inbox – Johnny Knittle. Music.
- A very good broad approach forum discussion to those new or overwhelmed with GTD/Omnifocus
Resources by Contributor
- 5by5 network
- Academic Workflows on the Mac
- Robert Agcaoli’s Gridwriter
- David Allen and Getting Things Done
- Appstorm
- Asian Efficiency
- Shawn Blanc
- Dan Byler
- Kourosh Dini
- Eddie Smith’s Practically Efficient
- Sven Fechner’s Simplicity is Bliss
- Brett Kelly’s Nerdgap
- Macstories
- Rob Malanowski
- Merlin Mann
- Don McAllister’s ScreenCasts Online
- Ian McCracken’s Conscision and Concinnity
- The Omni Group
- Brandon Pittman
- Purple Zen Goat
- Michael Schechter’s A Better Mess
- David Sparks – MacSparky.com
- Tim Stringer’s Technically Simple
- Technology Notes
- Other Sites around the web
Resources by Topic
- Differences between clients
- General productivity & Getting Things Done
- General OmniFocus Use
- OmniFocus with other programs
- OmniFocus at School
- Perspectives
- Pomodoro and OmniFocus
- Scripting
- Templates
- Themes
Resources by Contributor
5by5
A multitude of productivity podasts and productivity gurus including:
- Back to Work with Merlin Mann and Dan Benjamin
- Mac Power Users with Katie Floyd and David Sparks
- The B&B Broadcast with Ben Brooks and Shawn Blanc
Academic Workflows on the Mac
- 5 things to keep out of OmniFocus | Academic workflows on Mac
- Task management with OmniFocus: organizing
Robert Agcaoli’s Gridwriter
- OmniFocus Series: Projects
- OmniFocus Series: Contexts
- Dealing with Lists in OmniFocus
- Birthday Planning with Action Groups
- Rockin’ OmniFocus Templates on iOS – Gridwriter by Robert Agcaoili
David Allen’s Getting Things Done and DavidCo.
- Getting Things Done book
- GTD® and OmniFocus® Setup Guide (paid)
- OmniFocus, GTD, and You
- David Allen’s Twitter
- Horizons of Focus
Appstorm
Asian Efficiency
- Asian Efficiency Premium Posts (paid product)
A very useful resource for those interested in a clearly designed setup. - Part 1 – Getting Started with OmniFocus
- Part 2 – Getting Started with OmniFocus
- Part 3 – Working with OmniFocus
- Part 4 – Working with OmniFocus
- Part 5 – Perspectives
- Part 6 -Perspectives
- Part 7 – Workflows and Devices
- Part 8 – Workflows and Devices
- Part 9 – Advanced Tips and Tricks
- Part 10 – Advanced Tips and Tricks
- More posts available here
Shawn Blanc
Dan Byler
- Zenburn Theme
- Bylr.net – Extras – another site with numerous scripts, brainstorming compatibilities, and more.
Kourosh Dini’s Using OmniFocus
Original Posts
The book and website began as a comment to a post, then a post at Musings, then a series of posts, and eventually into a book. The series of posts are consolidated here at UsingOmniFocus.com:
- Part I: How to Use OmniFocus (a guide for the advanced user)
- Part II: How to Use OmniFocus – Integrating Email
- Part III: How to Use OmniFocus – Head in the Clouds, Feet on the Ground
- Part IV: Using OmniFocus – Unlocking Future Projects
- Part V: Using OmniFocus – Projects, Attention, and Conditions Continued
Posts on General Technique
- The Power of Repetition – Creating Flow, Clearing Clutter, and Avoiding Deadline Pressure
- OmniFocus Quick tip: Perspective Links
- OmniFocus QuickTip: One Very Useful Shortcut
- Using OmniFocus: Context Focus and Flagged Projects Re-Visited
- OmniFocus – Customizing Perspectives on the iPhone
- Using OmniFocus: Dealing with Calls and Agendas
- OmniFocus iPhone Quick-tip
- Thoughts on OmniFocus 1.9
- Contexts vs Tags
- Contexts, Academics, Higher Perspectives, Tagging, and more …
- The Fear of Losing Control to our Tools
- A “Recent Additions” Perspective
- Talking about Talking about Productivity – a Podcast
Posts on Integrating with other Programs
GTD, OmniFocus, and Pomodoro series
- GTD, OmniFocus, and Pomodoros Part I: Introducing the Pomodoro
- GTD, OmniFocus, and Pomodoros Part II: How the Pomodoro Works
- GTD, OmniFocus, and Pomodoros Part III: Potential for Support or Conflict
- GTD, OmniFocus, and Pomodoros Part IV: Translations
- GTD, OmniFocus, and Pomodoros Part V: Deciding When to Use a Pomodoro
- GTD, OmniFocus, and Pomodoros Part VI: Adding Pomodoro Assessments to OmniFocus
- GTD, OmniFocus, and Pomodoros Part VII: Final Thoughts
Differences Between Clients and Learning Curves
Five part series on Differences between the iPad and Desktop Versions of OmniFocus from January 10th, 2011 (note – there have been changes to the clients since the post publication)
- iPad vs Desktop: Differences between Clients and Learning Curves – Part 1 of 5
- iPad vs Desktop: Differences between Clients and Learning Curves – Part 2 of 5
- iPad vs Desktop: Differences between Clients and Learning Curves – Part 3 of 5
- iPad vs Desktop: Differences between Clients and Learning Curves – Part 4 of 5
- iPad vs Desktop: Differences between Clients and Learning Curves – Part 5 of 5
Sven Fechner’s Simplicity is Bliss
Basics
- Making Sense of Single Action Lists
- How to effectively use folders in OmniFocus
- Defining and Managing Contexts in OmniFocus
- A Fresh Take on Contexts
- Creating a Today Perspective
- A Perspective for "Waiting For and Agendas
- The Ultimate Next Action Perspective
- Enhancing the Due Perspective
- Staying on Top with a Daily Routine and OmniFocus
- OmniFocus Minimalism: Getting Up and Running in 5 minutes
Advanced
- The May 4th OmniFocus Theme
- The Top 5 OmniFocus AppleScripts
- The Ultimate Perspective Icons
- Get Evernote and OmniFocus Talking
- Linking Evernote notes and OmniFocus Tasks
- Tracking Projects and Actions with OmniFocus and TextExpander
- Saved Searchs in Perspective
- Integrating Outlook 2011 for Mac and OmniFocus
- Search an Open OmniFocus Projects with Alfred
- Tracking “Waiting for” Emails in OmniFocus
- MindNode to OmniOutliner to OmniFocus
Brett Kelly’s Nerdgap
- Evernote Essentials – a definitive guide on using what many consider a reference companion to OmniFocus
Macstories
- How To: Add Tasks To OmniFocus or Things Using Dropbox and PlainText
- OmniFocus for iPad Reinvented My GTD Workflow
Rob Malanowski
Merlin Mann
- Tricking-out Your OmniFocus Perspectives
- Workflows with Merlin Mann I
- Workflows with Merlin Mann II
- Excellent podcast discussion of location based contexts
- 43folders
- Blog
- Inbox Zero
Don McAllister’s ScreenCasts Online
Ian McCracken’s Conscision and Concinnity
The Omni Group
- Screencast tutorial series
- OmniFocus iPad videos
- Slay the Leviathan Context
- Getting active with OmniFocus: reviewing
- Getting active with OmniFocus: perspectives and wrapup
- Getting active with OmniFocus: repeating tasks, due dates, start dates
- Getting active with OmniFocus: first days
- OmniFocus for Mac – The Omni Group Forums
- OmniFocus for iPhone – The Omni Group Forums
- Applying OmniFocus – The Omni Group Forums
- OmniFocus Extras – The Omni Group Forums
- OmniFocus on Twitter
- The OmniBlog
- Omnifocus Themes – The Omni Group Forums
Brandon Pittman
- More Fun with OmniFocus and Sticky Notifications
- Turn Omnifocus Tasks Into Sticky Notifications with AppleScript
- Create a Book Reading Project in Omnifocus and Populate Chapters as Tasks
- Quick Capture and Peace of Mind
- Use Keyboard Maestro to Create Inbox Macros for Omnifocus
Purple Zen Goat
Michael Schechter’s A Better Mess
- My OmniFocus Overview
- Getting Lazy With OmniFocus, Keyboard Maestro and TextExpander
- Bridging The OmniFocus and Evernote Gap With Keyboard Maestro – A Better Mess
- Cutting Down on Contexts
- OmniFocus to Mindmap
Eddie Smith’s Practically Efficient
- Learning OmniFocus
- Why I Look at OmniFocus
- OmniFocus – What Now? Part 1
- OmniFocus – What Now? Part 2
David Sparks – MacSparky.com
Main screencast series
- OmniFocus Ninja Tricks – Screencast Part 1
- OmniFocus Ninja Tricks – Screencast Part 2
- OmniFocus Ninja Tricks – Screencast Part 3
Posts
- Tweaking OmniFocus: Project Template Applescript
- Task Management When the Bullets are Flying
- Using OmniFocus Perspectives
- TextExpander and OmniFocus
- OmniFocus + Siri
- OmniFocus + Siri: Configuration
Tim Stringer’s Technically Simple
- Getting Things Done® with OmniFocus Course
- Productivity and Self Management™ Course
- How I Use OmniFocus
- OmniBlog Customer Study
Technology Notes
- OmniFocus and the Art of Self Preservation – Technology Notes
- OmniFocus Beginner’s Series
- OmniFocus Beginner’s Series #1 – Setting up Projects and Single-Action Lists
- OmniFocus Beginner’s Series #2 – Setting Up Contexts
- OmniFocus Beginner’s Series #3 – Reviewing the Review process
- OmniFocus Beginner’s Series #4 – Gaining Some Perspectives
Other Sites around the web
- Outsourcing an Inbox – Johnny Knittle. Music.
- Pixeldot’s Template
- 1 click 1 password bookmarks
- High-priority projects in Omnifocus – 1klb
- Veritrope scripts
- Robin Francis Trew’s Scripting Site – Includes many scripts including conversions between Taskpaper, Things to OmniFocus, interrelation with DEVONThink, and more.
- OmniFocus Themes
- OmniFocus URI Handler | Nik’s Crappy Blog
- Tending to OmniFocus – 512 Pixels
- Forum posts on Quadrants (Franklen-Covey)
- OmniFocus & GTD – Things I Like
- How I use Omnifocus to get things done
- How I Use OmniFocus to Organize My Life
- Fraser Speirs – Blog – The Weekly Review as an OmniFocus Project
- The Psychology of OmniFocus: How to Wrap your Head Around the Finest (and Most Perplexing) GTD App on the Market
- Forum Post about OmniFocus and Evernote
- Divergence Theme
- Moving from Things to OmniFocus
- What is (not) a GTD context? | Evomend
- Tweaking the 2-Minute Rule
- Staying organised with omnifocus on Vimeo
- tumbledan – Quick screencast on how the way I use OmniFocus…
Resources by topic
Differences Between Clients and Learning Curves
Five part series on Differences between the iPad and Desktop Versions of OmniFocus from January 10th, 2011 (note – there have been changes to the clients since the post publication)
[catlist id=12 orderby=date order=asc numberposts=–1]
General productivity & Getting Things Done
- A very good broad approach forum discussion to those new or overwhelmed with GTD/Omnifocus
- Zen Habits – Top 50 Productivity Blogs
- Tim Ferriss vs. Leo Babauta Showdown: On Whether Goals Suck
- 5by5
- Back to Work with Merlin Mann and Dan Benjamin
- Mac Power Users with Katie Floyd and David Sparks
- The B&B Broadcast with Ben Brooks and Shawn Blanc
- 43folders
- David Allen’s Getting Things Done and DavidCo.GTD
- Getting Things Done book
- David Allen’s Twitter
- Horizons of Focus
- David Sparks – MacSparky.comdsparks
- Workflows with Merlin Mann I
- Workflows with Merlin Mann II
- Inbox Zero
- Pomodoro Technique
General OmniFocus Use
- How I Use OmniFocus to Buy Groceries
- 5 things to keep out of OmniFocus | Academic workflows on Mac
- Task management with OmniFocus: organizing
- Birthday Planning with Action Groups
- OmniFocus: The GTD System On Steroids
- 3 Handy OmniFocus Tips and Tricks – Mac Appstorm
- Part 1 – Getting Started with OmniFocus
- Part 2 – Getting Started with OmniFocus
- Part 3 – Working with OmniFocus
- Part 4 – Working with OmniFocus
- Part 7 – Workflows and Devices
- Part 8 – Workflows and Devices
- Part 9 – Advanced Tips and Tricks
- Part 10 – Advanced Tips and Tricks
- More posts available here
- A Sledgehammer Called OmniFocus
- Briefly on OmniFocus
- OmniFocus Posts
- How To: Add Tasks To OmniFocus or Things Using Dropbox and PlainText
- OmniFocus for iPad Reinvented My GTD Workflow
- OmniFocus Basics
- Advanced OmniFocus
- Concision and Concinnity
- Concision and Concinnity: How I Use OmniFocus
- Screencast tutorial series
- Slay the Leviathan Context
- Getting active with OmniFocus: reviewing
- Getting active with OmniFocus: repeating tasks, due dates, start dates
- Getting active with OmniFocus: first days
- OmniFocus for Mac – The Omni Group Forums
- OmniFocus for iPhone – The Omni Group Forums
- Applying OmniFocus – The Omni Group Forums
- OmniFocus Extras – The Omni Group Forums
- OmniFocus on Twitter
- The OmniBlog
- Omnifocus Themes – The Omni Group Forums
- Learning OmniFocus
- Why I Look at OmniFocus
- OmniFocus – What Now? Part 1
- OmniFocus – What Now? Part 2
- OmniFocus Ninja Tricks – Screencast Part 1
- OmniFocus Ninja Tricks – Screencast Part 2
- OmniFocus Ninja Tricks – Screencast Part 3
- Task Management When the Bullets are Flying
- Getting Things Done® with OmniFocus Course
- Productivity and Self Management™ Course
- How I Use OmniFocus
- OmniBlog Customer Study
- OmniFocus and the Art of Self Preservation – Technology Notes
- High-priority projects in Omnifocus – 1klb
- Tending to OmniFocus – 512 Pixels
- Forum posts on Quadrants (Franklen-Covey)
- OmniFocus & GTD – Things I Like
- How I use Omnifocus to get things done
- How I Use OmniFocus to Organize My Life
- Fraser Speirs – Blog – The Weekly Review as an OmniFocus Project
- The Psychology of OmniFocus: How to Wrap your Head Around the Finest (and Most Perplexing) GTD App on the Market
- What is (not) a GTD context? | Evomend
- Tweaking the 2-Minute Rule
- Staying organised with omnifocus on Vimeo
- tumbledan – Quick screencast on how the way I use OmniFocus…
OmniFocus and other programs
- Textexpander and a Communications Perspective
- Tracking Projects and Actions with OmniFocus and TextExpander
- Using Textexpander in setting outcomes for projects
- TextExpander and OmniFocus
- 1 click 1 password bookmarks
- Forum Post about OmniFocus and Evernote
- Moving from Things to OmniFocus
- OmniFocus + Hazel
- OmniFocus + Siri
- OmniFocus + Siri: Configuration
OmniFocus at School – Curt Clifton & the Omni Blog
- OmniFocus for Academics
- Quick Entry
- Contexts and Projects
- Next Actions
- Reviews
- More from Curt Clifton | Software
Perspectives
- Part 5 – Perspectives
- Part 6 -Perspectives
- A Typical Set of OmniFocus Perspectives
- Perspectives Galore Series
- Tricking-out Your OmniFocus Perspectives
- Getting active with OmniFocus: perspectives and wrapup
- Using OmniFocus Perspectives
Pomodoro and OmniFocus
- Forum post on Pomodoro script – hat tip to Adam Olsen
- GTD, OmniFocus, and Pomodoros Part I: Introducing the Pomodoro
- GTD, OmniFocus, and Pomodoros Part II: How the Pomodoro Works
- GTD, OmniFocus, and Pomodoros Part III: Potential for Support or Conflict
- GTD, OmniFocus, and Pomodoros Part IV: Translations
- GTD, OmniFocus, and Pomodoros Part V: Deciding When to Use a Pomodoro
- GTD, OmniFocus, and Pomodoros Part VI: Adding Pomodoro Assessments to OmniFocus
- GTD, OmniFocus, and Pomodoros Part VII: Final Thoughts
Templates
- Pixeldot’s Template Applescript
- Rockin’ OmniFocus Templates on iOS – Gridwriter by Robert Agcaoili
- Set Up a Project Template in OmniFocus
Scripting
- Bylr.net – Extras – another site with numerous scripts, brainstorming compatibilities, and more.
- Curt Clifton | Software
- Robin Francis Trew’s Scripting Site – Includes many scripts including conversions between Taskpaper, Things to OmniFocus, interrelation with DEVONThink, and more.
- OmniFocus URI Handler | Nik’s Crappy Blog
- Brandon Pittman’s integrations with Keyboard Maestro and other scripting
- Veritrope scripts
Themes
Any sites to add?
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