General Questions

Are there discount educational/upgrade versions


Yes, there is.  If you have purchased the first edition of Creating Flow with OmniFocus or are involved with an educational setting, please use this link to purchase the book at a discount. There is no difference in product.

There is also now an educational discount available for Workflow Mastery: Building from the Basics. Use this link to purchase the book at a discount.


Is there a money-back guarantee?


Yes, there is a 30-day money back guarantee. Simply use the contact form to receive a refund.


What is the difference between
Creating Flow with OmniFocus and Workflow Mastery?


Creating Flow with OmniFocus is geared towards developing a specific workflow while also teaching the ins and outs of the task manager OmniFocus.

Workflow Mastery examines an overview of the workflow. The principles here apply throughout our environments be that of task management or otherwise.


Where do I start? Creating Flow or Workflow Mastery?


It is difficult to make a general recommendation for everyone. I can say that I started with the excellent Getting Things Done (non-affiliate link).

To describe the difference between Workflow Mastery and Creating Flow, I fall back on music to describe an example of where one can find benefit in the creative process:


Where Workflow Mastery might help …

When improvising at the piano, one practices both an in-the-moment reduction of anxiety and self-criticism to help foster a flow experience while also memorizing what is and has been played, repeated, altered, or varied beforehand.

Such parts of the creative process cannot be connected to an Inbox. Any trip out of the work’s play breaks its flow. I cannot stop in the middle of a flourish of notes and write down thoughts of where I was, am, or plan to be. Interruptions to the creative flow risk its destruction. Otherwise helpful tools, events, or even people are impediments when uninvited.


Where Creating Flow might help …

Once a piece of music is created, however, one can then study it in detail, edit, process, draft a post, combine it with other pieces of music to describe an overarching story as an album, or build some other creative construction. These stages of presentation, grouping, and processing coalesce and expand as a next canvas extending the original artistic process.

While there are certainly some improvisatory moments in these parts of the process such as the occasional epiphany of presentation style or idea for reconstruction, much of the work after conception can benefit significantly from a task management system.

Organization is the process that clears and supports the paths to develop whatever one finds as meaningful. Omnifocus is a tool of organization. It is not the flow itself.

Having said that, either concept supports the other. Developing an overarching system of habits and methods can aid a clearing of the mind for creative work. A regular investment of time in whatever you find to be meaningful enhances any motivation to developing clear systems.

Can I buy them on my mobile device?


You can purchase it, but you cannot download it directly to a mobile device. Instead, if you plan on reading on your iPad, iPhone, or Kindle, download it to your laptop or desktop and follow the included instructions to transfer it to your mobile device.


How can I read the eBooks on my iPad/iPhone?


To read the ePub or pdf files on an iPad:

  1. Open iBooks.
  2. Drag either file into iBooks.
  3. Connect your mobile device to your computer by the Apple provided USB cable.
  4. Open iTunes.
  5. Wait for iTunes to recognize the device (it will appear in the top right of the iTunes application).
  6. Select the device.
  7. Select “Books” in the menu bar.
  8. Make sure that “Sync Books” is checked. If you prefer to have only particular books synced, choose “Selected books”.
  9. Make sure that “Creating Flow with OmniFocus” is checked.
  10. Sync your device.

The book should now be available in the iBooks application.


How can I read the eBooks on my Kindle device?


1) Turn on the Kindle.
2) Connect the Kindle via the accompanying USB cable to your computer.
3) Drag the .mobi file into the documents folder on your device.
4) Wait until the USB activity indicator on your Kindle stops flashing.
5) Depending upon your operating system, remove the device by either:
⁃ (Windows) choosing “Safely Remove Mass Storage Device” or
⁃ (Mac) selecting “Eject”.

The book should now be available to read on your Kindle device.


What is the difference between the file types?


The PDF file is an electronic file which most accurately represents the presentation of the book’s contents. However, these pages are static in nature and will not adjust to the page for the latest eReaders.

An ePub file is also included for compatible readers such as the iBooks or Stanza apps on the iPad. ePub files are adaptable and allow changes of font, zooming of images (on iBooks), among other adjustments.

Also included is the .mobi version which is compatible with Kindle device readers. Note, this file is intended for the actual Kindle device and not the iPad application.

The audiobook comes with image lists in the above formats as well as the sound file which may be listened to on most audio playback systems.


Do you have an affiliate program?


No. There are no plans for an affiliate program at the moment.


Can I buy the books elsewhere?


Purchasing either the ebooks or audiobook here at UsingOmniFocus.com provides you with multiple formats so you can read or listen where you like and how you like without restriction.

Presently, the books are not listed in iTunes, Amazon, or otherwise. This may change, though I have preferred the direct artist-audience connection the present method provides. If you would prefer it sold by some other method, please drop me a line and send your vote.


Can I share the books?


While I encourage you to purchase your own copy, some have asked about sharing between those living in the same household.

I suggest using it as you would a physical book within the home. As long as you are not reading or storing it at the same time, then please feel free to share within the household.


Could you tell me about my own specific workflow?


Requests to evaluate individual workflows are welcome. However, to do so adequately would take me some time. If you would like to hire me, please use the contact form to send me an inquiry.


Are you affiliated with Davidco or Getting Things Done?


Nope. I just really like the methodology.

Throughout Creating Flow and Workflow Mastery I try to describe what I understand to be GTD concepts and what I believe to be my own deviations from them. But, Davidco does not endorse me, and I may not interpret everything they have to say perfectly.

Do check out the book Getting Things Done. There are many task management methodologies out there. I find the best are those you can adapt to your own workflow. I’ve found the GTD method to be useful for myself.


On Creating Flow with OmniFocus

What’s new in the Second Edition of Creating Flow with OmniFocus?


The second edition of Creating Flow with OmniFocus builds upon and enhances the concepts originating in the first edition.  In it, you’ll find:

  • A streamlined singular workflow.
  • Expanded tips and tricks.
  • Ideas on using OmniFocus for in-depth sessions of work.
  • Enhanced sections on contexts and their use.
  • Methods of establishing trust with contexts and perspectives.
  • Several new sections on building systems from simple to complex.
  • Using customized perspectives.
  • New example perspectives, such as:
    • Dashboard perspective.
    • Settling perspective.
    • Communications perspective.
    • among others …
  • Creating a flow of perspectives.
  • In-depth methods for building routines.
  • Buffering routine to avoid compulsive use.
  • Using OmniFocus to develop desired habits.
  • Alternate template uses.
  • Standardized higher horizons to make choosing Most-Important-Tasks (MITs) simpler.
  • The use of meta-tasks.
  • Use of OmniFocus in large clear projects:
    • Example of use as a student.
  • Use of OmniFocus in large creative projects:
    • Example of use in study and music.
  • Expanded techniques for creative work.
  • Integration of Workflow Mastery concepts.
  • Expanded problems and solutions section.
  • Enhanced processing email with OmniFocus.
  • Using TextExpander with OmniFocus.
  • Using Keyboard Maestro with OmniFocus.
  • and, of course, more …


Will there be an audiobook version?

I have not started an audiobook version, though if you are interested, please let me know and I will add it to the votes for creating one.

What is OmniFocus?


In short, Omnifocus is a powerful task management system that can be used to organize anything from routine activities up through major goals in life. It is a tool that helps break down your goals into real world tasks that allow you to work and play in a way that you want to. Here is a short video the Omni Group created to show off its basics:

Introducing… OmniFocus for Mac from The Omni Group on Vimeo.

Introducing… OmniFocus for Mac from The Omni Group on Vimeo.

Check out the Omni Group’s main OmniFocus site for more information.


What is included in the purchase of Creating Flow with OmniFocus?


Upon purchase of the eBook, you will receive a PDF, mobi, and ePub file versions.

Upon purchase of the audiobook, you will receive an m4b file (audiobook format) of the listening materials as well as PDF, mobi, and ePub versions of the accompanying image lists.


What makes Creating Flow different from other resources?


There are many comments and posts about using OmniFocus on the net and more coming about everyday. The resources section on this site links to many of them.

Creating Flow with OmniFocus, however, describes thoroughly and systematically an all encompassing method of working with OmniFocus to deal with and integrate small projects up through life goals on a day-to-day basis. All the while, it presents the concepts behind the system so that you can adjust and adapt the ideas to your own unique workflow. While it does present much of my own setup, it does so with the point of helping you build a system that works for you.

Creating Flow functions both partially as a manual as well as a productivity guide incorporating thoughts from the Getting Things Done methodology developed by David Allen, the nature of the program, the concepts of flow in work, as well as a psychological understanding of the mind and attention.

It is a culmination of years of psychiatric training, GTD work, creativity in art, music, and writing.


Does Creating Flow focus on the iPad, iPhone, or Desktop client?


Creating Flow with OmniFocus includes all clients. However, due to the limitations of the iPad and iPhone clients, most of the benefit one would derive from the text and consequently most of the examples stem from the desktop version.

The text describes syncing between clients and advantages one can derive from this syncing that can otherwise enhance the iPad and iPhone versions.


Are you affiliated with the Omni Group?


I have been compensated by the Omni Group for giving a talk and may in the future, too. However, I’ve enjoyed their products long before any such arrangements.


On Workflow Mastery

How can I download the new version of Workflow Mastery: Building from the Basics?

You can use the same download link which was sent to you upon original purchase.

In addition, an email with an update was sent before the release of Workflow Mastery: Building from the Basics from The Dini Group, Ltd. (April 15, 2014). If you still cannot find it, please contact me.